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Sponsored Students FAQs
What is a Sponsored Student?
a. A Sponsored Student is a student that has part or
all of their tuition and fees paid for by an outside entity such as the
U.S. Army, a foreign embassy, or an employer. Sponsored Programs credits
the sponsored student's account and invoices their sponsor beginning the
fourth week of the quarter. A sponsor must be willing to pay before the
end of the quarter. Employee tuition reimbursement programs are not accepted.
What is an authorization or voucher?
a. An authorization or voucher is a
document from your sponsor stating that they will assume partial or full
financial responsibility for your tuition and fees. Some sponsors cap
authorizations at a predetermined amount indicated on the document and
others cover certain charges regardless of the amount. Sponsored Programs
uses this document along with information on file about your sponsor to
credit your statement of account and invoice your sponsor.
What do
I do with my authorization/voucher from my sponsor?
a. In order for Sponsored Programs to credit your
account, we must have a current valid authorization/voucher on file in
our office. You can mail or drop off your authorization or voucher. If
an original voucher/authorization is not required to invoice, you may
fax it.
Mail or Drop Off:
The Ohio State University
Office of Fees and Deposits
Attn: Sponsored Programs
220 Lincoln Tower
1800 Cannon Drive
Columbus, OH 43210
Fax - 614-292-0545
When will my authorization/voucher show up on my account?
a. Authorizations for future quarters are processed
before the first day of class if they are received at least fifteen (15)
business days before the first day of class. Every effort will be made
to process authorizations/voucher not received by this deadline by the
first day of class but it may take up to an additional five business days
after the first day of classes for your authorization/voucher to post to
your account.
b. Authorizations/vouchers for the current quarter received during the
current quarter may take up to five (5) business days to process. If you
have turned in your authorization and these time periods have passed,
please email Sponsored Programs at sponsprg@osu.edu
Is there a deadline to turn in an authorization/voucher?
Yes, there are two deadlines.
- All authorizations/vouchers must be received or postmarked by the first day of the quarter to avoid late payment fees caused by an unposted voucher.
- Sponsored Programs will not accept authorizations/vouchers after Friday of finals week of the quarter for which they are valid. Reimbursement for prior quarters should be obtained directly from your sponsor.
How is my authorization/voucher processed by Sponsored Programs?
a. Sponsored Programs uses your authorization/voucher
to invoice your sponsor. We credit your account for the amount indicated
on your authorization/voucher so you receive the benefit of your
sponsor's contribution before your sponsor has made any payment to OSU.
At the end of the fourth (4th) week of the quarter, we invoice your
sponsor for the amount credited to your account. Once your sponsor pays
our invoice, we make any necessary adjustments to your account to
reflect the actual amount paid by your sponsor. This may result in
charges or credits on your account for prior quarters.
Why is there a charge from my sponsor or a "Sponsored Programs Chargeback" on my account?
a. If your sponsor fails to pay the full amount originally credited to your account, you will be charged for the unpaid balance. The unpaid balance will show up on your account either as a "Sponsored Program Chargeback" or just as a charge with your sponsor's name as the description.
What happens if I register late or add/drop classes?
a. If you add or drop classes after your authorization has been posted, please notify Sponsored Programs. The authorization/voucher amount posted on your account may need to be increased or decreased. Please notify Sponsored Programs if you register after the initial registration period. We will then post any valid authorization/voucher on file for the current quarter. We are not notified when you register; therefore it is your responsibility to notify our office when you do so.
Am I responsible for late payment fees?
a. Your authorization must be received or postmarked and your portion of any remaining balance must be paid by the first day of class to avoid any late payment penalty charges. If a late payment fee is placed on your account and these two requirements have been met, please contact Sponsored Programs.
What if my sponsor provides health insurance?
a. If you have insurance from an outside source such as your sponsor, you can waive out of the University provided health insurance. It is your responsibility to waive out of health insurance coverage; Sponsored Programs can not waive it for you. Procedures for waiving student health insurance vary depending on if you are a domestic or international student. Please visit http://shi.osu.edu for more information.
What are a Sponsored Student's responsibilities?
a. It is the Sponsored Student's responsibility to.
- Monitor your statement of account on a regular basis. Any charges unpaid by the sponsor are the student's responsibility.
- Know when your authorization has expired and obtain a new one. Sponsored Programs will not contact the student or sponsor when an authorization is no longer valid.
- Provide your sponsor with additional information such as grades, class schedules, transcripts, and any other non-financial related information requested by the sponsor.
- Provide Sponsored Programs with a current valid authorization/voucher from your sponsor.
How can I contact Sponsored Programs?
a. Phone: (Ask for Sponsored Programs) 614-292-3337 or 1-800-635-8944 or by
b. E-mail: sponsprg@osu.edu.
c. In person or by mail: 220 Lincoln Tower, 1800 Cannon Drive, Columbus, OH 43210
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